Productivity Settings Guide: Yahoo Small Business Email

Switching between communication apps wastes up to an hour of productive time per employee every day, and some employees bounce between as many as 10 different apps every hour! For the average professional, email alone occupies 28 percent of the work day, about 2.6 hours. If you do the math for the number of staff members in your business, you’re sure to discover you’re losing an astronomical amount of time to unproductive email management.

A unified small business email solution streamlines communications between you, your employees, and your customers. Yahoo Small Business provides a platform that can be used in the office and on the go through an online portal or the email app of your choice. It’s easy to set up and start receiving alerts, answering messages, and getting project updates all in one place.

What Is Yahoo Small Business Email Hosting?

As part of the Yahoo Small Business suite of tools, Yahoo Small Business email is available as a standalone solution or for use with other services like web hosting, domain hosting, and online stores. Using your Yahoo ID, you can create up to 100 email addresses, also called aliases, each with 1 TB of storage for messages and attachments.

Each email address can be configured for POP or IMAP access from a third-party app during the Yahoo Small Business email setup process so that you and your employees can access messages using the devices of your choice. This makes communication a breeze even if your business has a large remote or mobile workforce. And if you’re concerned about security, you can monitor access data, including location, to determine if unauthorized users have attempted to log into an account.

Email Pricing

Yahoo has several options built just for small businesses, priced based on the number of mailboxes you need:

• 1 mailbox: starting at $3.19/month
• 5 mailboxes: starting at $1.59/month per inbox
• 10 mailboxes: starting at $1.19/month per inbox

For 20 or more mailboxes, Yahoo can provide a customized bulk quote.

Why You Need Business Email Hosting

If personal email accounts are free, why bother paying for a business solution?

• It gives your messages a more professional look
• It’s easy for customers to remember an address associated with your domain
• It increases brand visibility and recognition
• Personalized addresses ensure messages get to the right person or department
• You can integrate it with other business apps for easier access

Plus, when your email is part of a suite of tools like Yahoo Small Business, you get far more functionality from one platform than is available with a standard email address.

Configuring Your Yahoo Small Business Email Account

It doesn’t take long to get your Yahoo Small Business email settings in order and access the benefits of a business account. To get started, pick the plan with the right number of inboxes for you and your team, and sign up for Yahoo’s small business services. Visit the My Services page and choose the “Email” option to create your first inbox. You can add more users later in the Email Users section.

As a security precaution, Yahoo requires users to create an app password for third-party logins. This password is separate from your email account password and must be entered when configuring IMAP or Yahoo Small Business POP settings. To get one, head over to your Account Info page and click on “Manage App Passwords.” Choose your preferred email app, and click the “Generate” button. If you want to use multiple apps, you’ll need a different password for each one.

POP and IMAP access configuration is the same for all third-party apps. When configuring an account with IMAP access, use these settings:

• Incoming server: imap.mail.yahoo.com, port 993, using SSL
• Outgoing server: smtp.bizmail.yahoo.com, port 465, using SSL and authentication

If your app uses POP, set it up this way:

• Incoming server: pop.bizmail.yahoo.com, port 995, using SSL
• Outgoing server: smtp.bizmail.yahoo.com, port 465, using SSL and authentication

When setup is complete, you can start getting alerts for your Yahoo Small Business email account through the same app you use to access another email. You’ll spend a lot less time switching between communication channels, so you and your team can start reclaiming lost hours and get more real work done every day.

How to Manage Your Yahoo Small Business Email

Managing your email is an ongoing process that you’ll need to dedicate time and effort towards to see results. A majority of email management comes down to who you are and how you work best, so don’t think that you’re working ineffectively if your strategy doesn’t align with someone else’s.

Here are a few tips to manage your Yahoo small business email

• Set Up Proper Security – Two-factor authentication and other added security measures are vital to protecting your account from unauthorized access. Set these up sooner rather than later to ensure your identity and information are safe.
• Organize Your Emails – Yahoo allows you to create folders and labels to categorize your emails. Not only will this make it easier to find what you’re looking for, but it also establishes a framework for further optimization.
• Set Email Filters – Similar to the organization options, Yahoo allows you to set email filters for incoming emails. You can have some skip your inbox and move directly to a folder, which helps ensure your main inbox is as clean and focused as possible.
• Backup Your Account Regularly – There’s always a chance that a technical error erases your data and leaves you at square one. By proactively backing up your data, you ensure that you’re able to recover it in the event of a digital disaster.
• Monitor Your Email Limit – Some accounts have limits on the number of emails that can exist in an inbox. If you reach that limit, you might not receive incoming communications. As a general rule of thumb, you should keep yourself far from the limit while still keeping the information you need.

Productivity Setting Tips for Yahoo Small Business Email

Outside of management tips, there are a few productivity recommendations to ensure you’re moving as efficiently as possible. Here are a few of the most notable.

• Schedule Email Delivery – Instead of sending an email instantly, Yahoo allows you to schedule the delivery of an email. This can help those who are planning to be out of the office, people with timely occupational duties, or those who simply want to plan ahead.
• Keyboard Shortcuts – You might know how to Ctrl + Z a mistake in an email, but did you know that pressing “s” while actively looking at an email automatically starts a reply to the sender? Yahoo has tons of accessibility shortcuts. Check them out here.
• Customize Your Notifications – Much like on your phone, you can customize the notifications coming from your inbox. You can have some come through, others not, and finely tune your notifications to best suit your lifestyle and needs.

Outside of the above, it’s worthwhile to explore your email settings to identify new ways to enhance your productivity. Try things out, see what works, and always be willing to adapt to a new way of doing things if there are improvements to be made.

Support Growth with Small Business Productivity Tools

Much like in your email, you’ll need to manage your business strategically to ensure you’re operating as efficiently as possible. You’ll need the right tools and the right mindset, but you’ll also need the resources to take advantage of opportunities and solve challenges as they come about.

When cash flow can’t cover the costs of growth, financing can bridge the gap. Debt is a powerful tool when growing a business, and it’s no secret that many of the household brands you know today have financed their growth plan at one point or another. Still, you’ll need to find the right lender for your business, which requires time, effort, and focus.

National Business Capital leverages a diverse lender marketplace to match entrepreneurs with the most competitive financing options their businesses qualify for. Our Business Finance Advisors are well-versed in each lender’s requirements and trends, so we apply your business to the organizations that are most likely to yield the best offer. Then, we help you compare the options you have while leveraging our experience to strengthen your ROI and set you on a clear growth path.

Complete our digital application to get started with our team.